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Associate Director of Graduate Admissions - Recruitment Specialist III

University of California, Riverside

Riverside, CA ~ April 24, 2017

This announcement aims to fill two positions in the Graduate Programs office of the School of Business at the University of California, Riverside.


The School of Business is a nationally-ranked and internationally-recognized AACSB accredited business school. With over 14,000 alumni all over the world, it is home to the largest undergraduate business program in the University of California system, as well as to the A. Gary Anderson Graduate School of Management, which features MBA, Ph.D., Flex MBA, Master of Professional Accountancy (MPAc), and Master of Finance (MFin) programs. The Business School is positioned as a center of excellence in business education through cutting-edge research on the business challenges of the 21st century.


The Associate Director of Graduate Admissions actively supports the development and execution of recruitment activities for the A. Gary Anderson Graduate School of Management (AGSM), conducts, and participates in recruiting prospective graduate students. The Associate Director works closely with other members of the Graduate Programs Office along with other stakeholders, as assigned. The Associate Director interacts with prospective students from a variety of academic, cultural, national, and socioeconomic backgrounds. The position counsels prospective applicants on the graduate programs, application criteria, and financial aid programs.


The Associate Director assesses candidate's backgrounds and future academic/career goals to effectively advise them of appropriate programs. The Associate Director of Graduate Admissions proactively coaches applicants on the various admissions processes and criteria, documentation requirements, and on-boarding activities. High volume admissions counseling occurs primarily by in-person appointments, tele-counseling and/or email. The Associate Director may score application essays, conduct student interviews in order to effectively represent candidates to the admissions committee.


All candidate information and interactions are appropriately recorded in the department's CRM systems. The Associate Director stays current on a wide range of school and university policies, and macro educational trends affecting graduate management students and admissions. During the peak recruiting season, the incumbent will contribute to the success of various recruitment activities by traveling extensively domestically and internationally.



  • Plans visits to schools, schedules and makes presentations, conducts interviews, manages recruitment fairs, and follow-up visits (domestic and international). Including meeting with prospective student walk-in engagement as well as candidate application workshops and other related events. (25%)
  • Provides in-depth information on admissions requirements, prerequisite courses, school/college programs and curricula, specific financial aid criteria, and career opportunities. (20%)
  • Identifies potential students, and provides information about higher education generally and UC specifically. (10%)
  • Assesses academic preparedness of traditional, special-program, and international applicants. (5%)
  • Evaluates transcripts and international records for eligibility. (5%)
  • Assesses applicants for motivation, initiative, leadership potential, work/life experience, extracurricular activities, socioeconomic status, disability, and educational/personal hardship. (5%)
  • Serves as liaison between students, parents, colleges/universities, community agencies, and UC

college/school/department. (5%)

  • Uses extensive knowledge of college/school/department requirements and applicant pool, to assess the applicants' overall record and experience for final admissions determination and recommendation. (5%)
  • Screens applicants for school/college / department faculty. (5%)
  • Plans, manages and implements events to enhance recruitment and yield, diversity initiative events,

mentoring programs, electronic communications, and similar activities. (5%)

  • Participates and helps coordinate various graduate office events including, but not limited to,

orientations, open houses, program office sponsored events along with graduate student sponsored

events. (5%)

  • Other duties as assigned (5%)

Minimum Requirements


  • Bachelor's degree in related area and/or equivalent experience/training.
  • Minimum of 5 years of related experience.
  • Thorough and comprehensive knowledge of academic programs, including curricula, admissionsspecific colleges and schools.
  • requirements, and financial aid programs, at colleges/universities and specifically at UC, and / or
  • Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
  • Ability to interpret policies and procedures to prospective students and the public.
  • Thorough knowledge and experience working with a diverse student population.
  • Ability to speak to various audiences (ranging from 1-500 people).
  • Ability to travel (domestic and international) for an extended period of time.
  • Familiar with Customer Relationship Management (CRM) Systems.
  • Has analytical skills to conduct analysis and develop recommendations, demonstrates organizational skills and problem-solving skills
  • Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments.
  • Excellent verbal and written communication skills to effectively and professionally interact with diverse groups using tact and diplomacy; ability to communicate patiently and courteously with sometimes difficult individuals.


Preferred Qualifications


  • Advanced degree in Business, Public, Counseling, Student Development, Education, or other related area.
  • Minimum 2 years of experience representing institutions of higher education to prospective students including academic recruiting and/or admissions processing in a graduate program.
  • Ability to develop recruitment programs, and design effective materials.
  • Knowledge of advising and counseling techniques.

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