« Back Home »

Administrative Assistant 1

Buffalo, New York ~ March 24, 2020

The Department of Psychology in the College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1. The Administrative Assistant 1 plays an integral administrative role supporting the department with financial and personnel responsibilities. Critical administrative tasks include but are not limited to:
Financial Support
• Reconcile to SIRI for all department financial accounts weekly
• Monitor and record department expenses using the OTPS excel worksheet
• Reconcile monthly credit card purchases and submit report
• Prepare and process RAP Forms, DR, EReqs and IDI’s on request and for assigned faculty
Department Support
• Serve as the Facilities Coordinator for the department. This includes the coordination of office space for new faculty and monitoring the progress of specific departmental space projects
• Process Volunteer appointments using the ePTF system
• Supervise, train and support the departments Office Assistant 1 positions
• Hire, supervise, train, and support Work Study students
• Gather data for special reporting using university and departmental reporting systems
• Maintain vacation calendar for staff
• SEFA Liaison for the Department
• Assign and monitor copier usage codes for the Department and provide monthly usage reports
• Maintain confidential file system (financial and financial reporting, department administrator correspondence and higher administration).
• Provide main office support, this includes assisting students and faculty with questions and answering the main office phone line.
University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Want to apply to this job? Please register first. »