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Staff Assistant, Facilities

Buffalo, New York ~ April 07, 2021

["•\tRecommend solutions; resolve short and long term operational / transactional issues.\r\n•\tSupport in maintaining necessary internal controls, conducting reviews and other duties as assigned to ensure the strategic objectives of the department are achieved.\r\n•\tSupport the planning and preparation of departmental budgets. This includes assisting in the creation of reports (including ad-hock reports), trend analysis and variances in activity.\r\n•\tMonitor expenditures against procurement spend budgets. Alert the Senior Staff Accountant (or others as necessary) of potential overages; make recommendations for remediation.\r\n•\tSupport the Senior Staff Accountant in analyzing material variances against approved budgets.\r\n•\tDevelop and maintain a high level of proficiency as a user in University Facilities financial systems (i.e. Maximo, E-Req, SUNY systems).\r\n•\tOversee account, procurement card or other data reconciliations and analysis as assigned.", "•\tProvide full accounts payable support, including review and voucher of invoices for payment, verification of expense coding, verification of proper approvals and supporting documentation.", "•\tRespond to planned or unforeseen emerging issues / circumstances. Recommend solutions and resolve short and long term operational / transactional issues escalated from employees, audits, etc.", "•\tSupervise staff member(s). This includes assigning / setting work priorities and objectives in accordance with established policies and procedures. \r\n•\tReview and write performance appraisals. \r\n•\tMonitor and approve time and attendance records. \r\n•\tEnsure appropriate cross-training to provide uninterrupted service to customers.", "•\tParticipate in training opportunities, including helping to develop, train, and share knowledge with others.\r\n•\tCooperate with and assist internal / external auditors in the completion of audits.\r\n•\tPerform other duties or assignments as required.\r\n"]

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